OAEC is a non-profit education center in Sonoma County that works to promote ecologically and culturally resilient communities. Learn more.
Jobs at OAEC
~ Job Announcement ~
Occidental Arts & Ecology Center
For October 2014 Hire
Full-time (40 hours/week), non-residential position
The Occidental Arts and Ecology Center (OAEC) is seeking a full-time, non-residential Operations Director to join and help lead OAEC’s staff at a time of great programmatic success and growth – and at the time of our 20th Anniversary!
OAEC is a non-profit educational and advocacy institute working in the areas of ecology, permaculture, watershed restoration, horticulture, the arts, and social justice activism. OAEC is located on an 80-acre site including organic gardens, a wildlands preserve, a retreat facility and an intentional community 65 miles north of San Francisco in western Sonoma County, California (www.oaec.org).
The Operations Director is responsible for managing OAEC’s Operations Departments, Administrative Systems and Human Resources. S/he will supervise and support the Managers of each Operations Department: Kitchen, Facilities, Garden/Orchards, IT and Housekeeping. The Operations Director will be accountable to the Executive Director for successful management of her/his work plan.
The Operations Director will participate in staff governance via regular meetings with the Executive Director, the Staff Executive Council, and the All-Staff Collective around general management of OAEC’s programs, operations and budgets.
Responsibilities of the Operations Director:
1. Supervising OAEC’s Operations Departments (i.e. the Facilities, Kitchen, Housekeeping, Garden and Information Technology Departments), including:
- Convening and facilitating regular meetings of the managers of each Operations Department to coordinate the smooth and integrated operations of the OAEC site and facilities
- Supporting the managers of each Operations Department to produce the annual plan for their department, including goals, budget, and staffing plans, and to help each Manager make their departments work effectively and efficiently
- Supporting spending control for OAEC’s Operations Departments – approving expenditures within, and at times outside of, each department’s annual budget
- Acting as the initial point person for problem solving support for the managers of OAEC’s Operations Departments (around staffing, personnel, and other issues)
2. Managing the Staff Hiring, Training and Support Aspects of Human Resources, including:
- Coordinating job announcements, new hire processes, and intake/orientation of new staff
- Coordinating the creation of contracts for newly hired staff, and leading the re-writing and unification of all existing OAEC staff contracts
- Coordinating general staff training (including trainings required or recommended by federal or state law)
- Providing conflict resolution support for the OAEC staff, including assisting any staff member needing support in the appropriate use of OAEC’s conflict resolution policies and processes
- Coordinating all staff participation in OAEC’s Peer Review Process
3. Managing OAEC’s Administrative Systems, including:
- Training and supporting two annual Office Interns (each working 25 hr/wk) to staff OAEC’s administrative systems (including office management, general inquires, course registration, database input and visitor management)
- Managing the administration of OAEC’s courses, rentals and tours
- With the support of the Communications Director and the IT Manager, managing OAEC’s calendars, database, file servers and phone system content
- Managing OAEC Fiscal Sponsorships, including contracts, orientation, and legal, tax, financial, programmatic and liability monitoring and compliance
- Keeping current OAEC’s Policy Manual
4. Serving as the Project Manager for the Long-Term Lease with the land owning Sowing Circle LLC
5. Participating in Routine Communication with the Executive Director and Finance Director in organization-wide budgeting, strategic planning, work plan coordination, problem solving, and engagement and management of the Board of Directors
6. Serving on the Executive Staff Council
7. Participation in All-Staff Collective Management, including regular staff meetings, ad-hoc committee processes and Peer Review
8. The Operations Director is Supervised by the Executive Director
Qualifications for the Job:
- An interest in, passion for, and commitment to supporting the efficient operation of a beautiful, land-based non-profit organization and training center dedicated to a socially just and ecologically restorative transition in economy and culture
- Minimum of five years of director-level experience in non-profit operations and/or human resources, including supervision of staff in multiple departments
- Experience with and excellent aptitude for recruiting, interviewing, hiring, training and managing a diverse staff
- Proven ability to effectively and harmoniously work with a diverse group of people
- Excellent conflict resolution skills
- Deep fluency in Apple computer systems, Microsoft Office, database management (we use NonProfitEasy), cloud-based servers and calendars, as well as other basic computer software to write documents, schedule staff, and communicate regularly with departmental managers
- Highly self-motivated, with the ability to work independently while managing one’s own hours
- Ability to receive and provide constructive feedback and make changes to align with and contribute to OAEC’s values and culture
- Strong organizational skills and ability to multi-task and work with many other staff and residents
- Experience with, understanding of, and a strong desire to be a part of a self-governing staff and collectively-managed organization
- Experience administering the logistics of a land-based organization is preferred
OAEC is committed to equal employment opportunities. We do not discriminate based on an individual’s race, sex, religion, color, national origin, ancestry, disability, medical condition, marital status, veteran status, sexual orientation, gender identity, age, or on any other basis prohibited by law.
This is a full-time (40 hours/week average), non-residential position. Salary is $55,000 per year. OAEC offers four weeks of paid vacation, eight paid days of flexible holidays, and a Cafeteria Plan, but does not offer paid health insurance. Staff can participate in OAEC courses and events free of charge, use the OAEC facilities (pond, hot tub, sauna, etc.), harvest produce from our gardens, and eat meals at OAEC when working.
Please refer to www.oaec.org for background on OAEC and our programs. We are accepting applications until 5:00 pm, Friday, September 5th, 2014. Early application is encouraged.
Qualified applicants should email a cover letter, resume, and list of current references to OAEC’s Executive Director at firstname.lastname@example.org. We encourage the submission of additional attachments of writings and/or digital media that show us the quality and breadth of your previous work as related to this position. Resumes without cover letters will not be considered.
Please do not contact OAEC directly with questions or inquiries, but refer to this Job Announcement and to the OAEC web site for information (www.oaec.org). Thank you.
Assistant Nursery Manager
Occidental Arts & Ecology Center
For October 2014 Hire
Part-time (32 hours/week All Year, up to Full-time seasonally), non-residential position
The Occidental Arts and Ecology Center (OAEC) is seeking a part-time, non-residential Assistant Nursery Manager to work in OAEC’s Nursery and Greenhouses 32 hours a week and up to full-time in the two to three months before each of our three annual Plant Sales, which occur in April, May and August.
OAEC is a non-profit educational and advocacy institute working in the areas of ecology, watershed restoration, horticulture, the arts and social justice activism. OAEC is located on an 80-acre retreat facility and intentional community, 65 miles north of San Francisco in western Sonoma County, California.
The Assistant Nursery Manager is an essential position in the operation of the OAEC Nursery and is involved in the maintenance and care of the greenhouses and nursery, in the production of our three Plant Sales and Open Weekends and in the expansion and development of the nursery business. This nursery position has the potential for expansion and growth in hours and responsibility depending on the evolution of OAEC’s Nursery Program and business.
The Assistant Nursery Manager is involved with the pricking out and potting up of thousands of annual seedlings, in the vegetative propagation of perennial mother plants in the nursery and in the OAEC Mother Gardens and in the sowing of seeds.
The Assistant Nursery Manager works directly with OAEC’s Nursery and Garden Manager and Garden Production Manager. The position involves the supervision of seasonal plant sale workers, volunteers and weekend nursery staff. It also involves being present for at least half of our six Plant Sale days, and if possible, for our Open Nursery Weekends, depending on availability.
- Being involved with the sowings of annuals and perennials.
- Being primarily responsible for pricking out and potting up sown annual seedlings for the three annual Plant Sales.
- Supervising seasonal nursery Plant Sale workers, Garden Interns and volunteers in the accomplishment of this task. Managing nursery staff on Open Weekends, including training on cashiering and performing opening and closing procedures.
- Performing administrative tasks; maintaining equipment; inventorying and ordering of potting mixes, amendments, nursery supplies and equipment in coordination with Nursery Manager.
- Ordering tags, maintaining of tag machine, entering inventory and printing and organizing of labels.
- Supervising tagging of all plants for Plant Sales and Nursery weekends with garden staff and volunteers.
- Tracking inventory of cuttings and plants for labeling and production purposes.
- Designing program for Integrated Pest Management and foliar feeding in coordination with Nursery Manager.
- Supporting Nursery Manager in watering of plants.
- Programming automated greenhouse and irrigation functions.
- Producing laminated Plant Sale signs for nursery display, writing descriptions and finding photographs.
- Being involved with marketing research for further promotion of Plant Sales and Nursery.
Qualifications Necessary for the Job:
- Experience in working in a professional nursery and greenhouse a must
- A love of plants
- Experience with watering, care and maintenance of greenhouse plants
- Experience with plant pests and diseases; knowledge of plant nutrition
- Ability to work well with others as well as being comfortable working alone
- Proficiency in basic computer skills in PC, including but not limited to word processing, Excel spreadsheet creation and maintenance, and network management
- Experience with designing and managing point of sale systems or a capacity to learn and manage such systems
- Excellent communication skills and comfort with leadership role
- Great organizational skills
- Skill in energetic self-starting, ability to work quickly and efficiently
- Preferred but not required: experience with designing and maintaining point-of-sale systems
This is a part-time, non-residential position starting at approximately $18/hour. Part-time OAEC staff can use the OAEC facilities (pond, hot tub, and sauna) and harvest from our gardens and orchards.
- We are accepting applications until 5 pm on Friday, September 5, 2014. Early application is encouraged. The planned start date for this position is early October 2014.
- Qualified applicants email a cover letter, photo of you, resume, and list of current references to Doug Gosling at email@example.com. Resumes without cover letters will not be considered.
- Attending OAEC’s Garden Volunteer Day on Wednesdays (10am – 5pm) is highly recommended.
- Please refer to www.oaec.org for background on OAEC and our programs. Do not contact OAEC with questions about the job. Please refer to this job announcement. Applicants will be notified by email if OAEC requests more information or an interview.
OAEC is committed to equal employment opportunities. We do not discriminate based on an individual’s race, sex, religion, color, national origin, ancestry, disability, medical condition, marital status, veteran status, sexual orientation, age, or on any other basis prohibited by law.
|Operations Director Job Announcement FINAL.pdf||128.66 KB|
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